HAMFEST India 24 will proceed as planned, regardless of weather conditions (rain or shine).
No payments are refundable under any circumstances, except in the event of cancellation by OSCAR INDIA organizers. In such cases, only the food pricing will be refunded, and kits will be sent to the provided postal address (postal charges to be borne by the delegate).
Entry into the main venue is strictly permitted only with a valid pass.
Weapons and animals are strictly prohibited on the event premises.
Unauthorized food sales on the property are not allowed, except by approved caterers.
Parking is available (limited), and guests are advised not to leave valuables in plain sight in their vehicles. OSCAR INDIA is not responsible for items left in vehicles.
By attending HAMFEST India 24, delegates acknowledge that they will not hold OSCAR INDIA, HAMFEST India, OSCAR members, volunteers, employees, hotel authority, or venue authority responsible for any health-related issues.
The consumption of alcohol and smoking is strictly prohibited at the event.
Only approved caterers are permitted to sell food on the property.
ORS and energy drinks are allowed.
Delegates must choose their meal options during registration.
Consumption of any other solid food inside the venue is not allowed unless prescribed by a physician.
Lost food passes should be reported to Team OSCAR.
The selected food type during registration is final. Changes can only be requested by contacting Team OSCAR.
There are no mandatory fees for booking a table at the flea market during HAMFEST India 24. Donations for booking a table are voluntary and will be used for the betterment of the HAM community.
Tables are limited and available on a first-come, first-served basis.
Booking includes one covered table and one chair. (Note: Additional decorations require payment.)
Setup time for the flea market is on Saturday from 9 am to 10 am. It will be open to the public on Saturday from 10 am to 4 pm and on Sunday from 10 am to 2 pm.
Delegates must present their confirmation email for the flea market table.
Kit bag items are non-negotiable and non-transferable.
Delegates who are absent from the convention will bear the postal charges if they wish to receive the kit.
All kits will be mailed to delegates by October.
Once the kit is mailed from the head office of OSCAR INDIA, HAMFEST India holds no further responsibility.
Delegates agree to hold HAMFEST India, its members, representatives, council, authority, and the main venue harmless from any liability, loss, claims, suits, or judgments arising from their negligent or intentional acts or omissions.
HAMFEST India disclaims responsibility for any injury to persons resulting from the negligent or intentional acts or omissions of its employees.
HAMFEST India and any affiliated entities are not liable for incidental or consequential loss or damages, such as lost profit or revenue, loss of use, increased costs or expenses, or claims resulting from agreements between delegates and third parties.
HAMFEST India shall not be liable for delay or nonperformance due to circumstances beyond its reasonable control, including but not limited to war, fire, acts of third parties, terrorism, governmental actions, accidents, work stoppage, riots, disobedience, equipment breakdown, or other events.
This refund policy was adopted on August 26th 2024, and supersedes all previous refund policies.
Delegate registration tickets are non-refundable once all details are confirmed.
Flea market registration fees will be considered donations and are non-refundable. The donations will be used for the betterment of the HAM community.
Delegates who are absent from the convention and wish to receive the kit must bear the postal charges for its delivery.
Information Collection: We collect information from delegates when they register on our site or fill out a form. This may include name, callsign, email address, mailing address, and phone number.
Information Usage: The information collected may be used to improve customer service and respond to customer service requests and support needs more effectively. Information may be used to process transactions and deliver the purchased product or service requested. Periodic emails may be sent to the email address provided for order processing, including information and updates related to the order, as well as occasional club news and updates.
Information Protection: We implement various security measures to maintain the confidentiality and safety of personal information.
Information Disclosure: Personally identifiable information is not sold, traded, or transferred to outside parties, except trusted third parties who assist in operating the website, conducting business, or servicing delegates, as long as they agree to keep the information confidential.
Consent: By using our site, delegates consent to our website privacy policy.
Changes to Privacy Policy: Any changes to the privacy policy will be posted on this page.
Contact: For any questions regarding the privacy policy, please contact us through the following information:
Website: www.beaham.in
Email: oscar.aismit@gmail.com
These rules and regulations are subject to change without advance notice. All changes will be reflected in this document once they take effect.